Construction Accountant | Tulsa, OK

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Cash Management/Accounts Receivable

  • Prepare deposits and enter them to appropriate accounts in Spectrum.
  • Enter and post Pay Applications for monthly owner billing.
  • Verify all A/R is entered and allocated to correct jobs.
  • Prepare and send bank the Monthly Borrowing Base required for Line of Credit, if applicable.
  • Assist Controller with cash flow reporting and projections.

 

Accounts Payable

  • Enter overhead, supplier, and subcontractor invoices in Spectrum.
  • Ensure that all A/P entries are allocated to the correct project, account, and job phase and routed to appropriate parties for approval.
  • Enter credit card receipts and reconcile credit card liability accounts.
  • Ensure subcontractor invoices comply with Company requirements and prepare lien waivers to accompany payments, as required.
  • Vendor maintenance in the accounting system including new vendor setup and updating existing vendor profiles for changes.
  • Review and reconcile vendor accounts, as needed.

 

Financial Reporting

  • Prepare and enter general journal entries for job cost allocations and monthly expense accruals.
  • Reconcile all balance sheet accounts including but not limited to Customer A/R, Inter-Company Receivables, Prepaid Expenses, and Loans.
  • Verify that bank reconciliations are completed by the 15th of the following month.
  • Scan all paper documentation relating to the above duties into the appropriate project files and/or uploaded to the accounting system.

 

Tax Compliance/External Reporting

  • Assist Controller with the compilation and remittance of financial information to outside CPAs for the required Review and Tax Preparation.
  • Prepare Vendor 1099 Forms annually.
  • Assist with the preparation of reports and information for insurance audits, property renditions, and other external compliance matters.

 

Administration/Insurance

  • Verify and maintain vendor documentation, ensuring that all vendors, suppliers, and subcontractors comply with Company insurance, tax reporting and subcontract requirements.
  • Assist with special projects, as required, to support Controller, Owners, Construction VP and Project Managers with business operations, project accounting, and reporting.