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AR/Accounting Specialist | Tulsa, OK

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JOB SUMMARY

Under the direction of the VP/Controller, the Accounts Receivable/Cost Accounting Specialist is responsible for all service and contract billings and will serve as an expert resource for all billing related matters.

SUMMARY OF ESSENTIAL JOB FUNCTIONS

  • Act as primary liaison with clients for invoicing, collections and general billing support
  • Prepare and maintain Accounts Receivable Aging and other related and ad hoc reports
  • Support Sales and Operations teams on billing related matters
  • Oversees Construction documentation including draw packages/pay applications,  Contractor’s Sworn Statements, certificates of insurance and lien waivers
  • Distributes pay applications for internal approvals and submits to client for disbursement
  • Work with Accounts Payable to process project-related and Construction Team payables including verifying, coding subcontractor and vendor invoices
  • High proficiency of accuracy of project job cost analysis
  • Monthly Bank reconciliation
  • Creates and issues vendor sub-contracts, distributes them to people involved
  • Assumes additional duties/projects as assigned and/or required
  • Thorough knowledge (familiarity) of the rules governing prevailing wage status in the state of Oklahoma
  • Understand financial policies and reporting procedures, contract billing types and billing terms
  • Set up and maintain contract details in job costing system
  • Prepare and print invoices
  • Track project budgets and related progress
  • Coordinate billing activities with Operations Management
  • Support project budget reconciliations
  • Respond to customer inquiries related to invoices
  • Participate in aging invoice reviews and account collection activities

MINIMUM EDUCATION, EXPERIENCE & COMPETENCIES

  • Meticulous organizational skills and detail-oriented
  • Strong customer service focus and communication skills
  • Associates degree in Accounting or Business Administration.
  • Two to five years accounts receivable and/or cost accounting experience in construction/contracting environment with prevailing wage and multiple rates.
  • Solid understanding of construction practices, state and federal labor laws.
  • Ability to work independently with minimal supervision