OKC Medical Staffing | How to write a resume to speak to Applicant Tracking Systems

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You are listening to Trinity employment’s, a player matchmaker podcast starring your host and the cofounder of Trinity employment specialists, Cory Minter.

Hello and welcome back to the a player matchmakers where we’re always trying to find different ways to add value to job seekers and employers in this particular podcast is specifically for employees who are trying to get back to work. Um, and if you’ve not noticed when you go to try and submit your application, if you, if you have job, have, if you’ve had to do job seeking, probably in the last four or five years, everything goes digitally. You know, if you’re as, if you’re as old as I am, I’m 45 will I remember a time when you actually went and spoke to someone for a job or you use your networking contacts to get there. And networking is definitely a part of it, but most likely you’re going to be submitting your resume into a system that is going to be using some kind of artificial intelligence to try to figure out, um, who you are and if you’re a good fit for this company for your OKC Medical Staffing.

So you’re trying to beat a robot, you’re trying to communicate to a robot, you’re using digital intelligence to try to figure out if you’re the right fit. Well this brings in really a new kind of strategy to the entire job-seeking process that only a few people have really thought about and have started to figure out different approaches that might be that might be more effective. And so this particular podcast is how to write a resume that speaks to the robots. It’s really important because most people, they’ve spent hours pouring into their resume by resume writing advice to craft the perfect way to get with your OKC Medical Staffing, witty, great document of a resume. And yet now when you send it to potential employers, a lot of people don’t even hear a peep back. Maybe a quick little automated email, but most people seem like they’re sending their resume into this big dark black hole.

And if that sounds familiar, your resume may not even be reaching the hiring managers in the first place. It may have fallen afoul to these robots have artificial intelligence, um, or maybe even more specifically the company’s chosen applicant tracking system. And so re for reformatting your resume to please this part of the software analysis, it might be something for people to pay attention to, but it’s probably not on your radar because, let’s just be honest, we’re not all a bunch of um, tech driven individuals. I can tell you right now I’m not, I’m trying to create a piece of our own artificial artificial intelligence right now. Just had a conversation about it actually. But this is likely what people are dealing with when you’re dealing with larger organizations because it’s new technology that’s out there. So first let’s start off with what is an applicant tracking system?

An applicant tracking system is a kind of software that recruiters and employers use during the hiring process. We have one here at Trinity. It collects sorts scans and ranks, job applications for the open positions that people have. You know, I don’t think that ours is in depth the way that some of the really large companies are, but I also think they’re trying to push the technology. And so a lot of the technology that you’re using, it’s not really been proven yet, but today approximately 98% of fortune 500 companies rely on applicant tracking software or ATSs to help streamline the recruitment process and basically eliminate the sourcing function of the recruiter for the top OKC Medical Staffing company. And what began as a recruitment solution for large employers has turned into a commonplace tools for companies of all shapes and sizes and applicant, applicant tracking systems, they break down the content of a resume into certain categories, then they scan it for specific keywords to just make sure if it should even go to the hiring manager. Basically they’re weeding it out.

And that means a really high qualified candidate can easily be weeded out if their resume is not written and formatted with the ATS in mind. So how do you write an ATS friendly resume, an applicant tracking system resume? You need to use the following tips to really fine tune and just kind of do an overview of your resume. So the first thing is you need to select the right file, type for your resume. Contrary to popular belief, some resume, some personal friends of yours that are in the hiring field, they might prefer a PDF, but it really isn’t ATS friendly. It’s not a friendly file type for ATSs. So if you’re asked to upload your resume into an applicant tracking system or the black holes, what some people would call it, or if it’s digitally submitted, you know, don’t send it in a PDF file.

Um, because it’s more of a picture and it’s very difficult. Most a lot of a lot of resumes won’t be written that it won’t be read. Um, and instead you’re going to want to send it in a word doc, a. Dot docx format. Um, even if you sent it as a plain text file, it’s plain text files are also ATS friendly. But when your resume is actually sent onto the RET, to the hiring manager, it’s not going to impress, impress a human being. However, a computer is really gonna like it. Um, the second thing is you’re going to need to optimize your resume with keywords. One of the best ways to get your resume safely through an applicant tracking system is to use job related keywords. I would look through the job description that you’re answering and make sure that you’ve got some of their top keywords in there.

Go through and just circle the top keywords in that job description and just make sure those are listed in your resume. In fact, if your resume has a qualification section in there, I’m like, that’s basically the outline of what they’re going to read in the body of the resume. We’ll make sure that those keywords are in there and then make sure those key words are also backed up in the body of your resume. I think that’ll be really helpful for you. Um, but if you’re not sure what keywords to search, start by going to other job descriptions and job postings for roles that are very similar and you can paste each description into a word cloud generator. Um, you know, there’s technology like Wordle and that helps spot words and phrases that appear the most frequently. So you take five job descriptions that are similar to what you’re trying to do, put it in Wardle and find the keywords if you don’t want to read it from our OKC Medical Staffing site.

But for us, farm folk, I’m from the country, we’ll just read it and we’ll remember those words. You can do that as well. Um, you also need to remember where to include them. So first create a section within your professional summary, which the qualification section that I talked to you about that lists your strongest hard skills and soft skills. And there if there is a common abbreviation for one of your proficiencies such as SEO, search engine optimization, or a lot of military people will have a lot of abbreviations. Use both the full name and the abbreviation with your OKC Medical Staffing. That way you’re hitting both, um, possibilities in the applicant tracking system. Um, and this will show the ATS, um, when you’ve used an acquired skill, um, some applicant tracking systems will calculate how much experience you have with a skill base on how long you held the job that you used in that, uh, section.

So, um, if you’re using a, uh, a quantitative, uh, or a chronological style resume, um, if you worked at a job for five years and you mentioned SEO in that job summary, the ATS is going to assume you have five years of experience with SEO experience. So you can use that. The next thing, and I’m going to be wrapping it up, is you simple clean resume designs don’t get really tricky with it and crazy with it. It can, it can really throw off. Um, the, uh, the, the ATS also, if you use a functional style resume, it’s going to throw off the way that, uh, it normally reads resumes as well. Formatting, you want to make sure that you don’t have, um, you know, it says, you know, not all applicant tracking systems are able to read information that’s stored in the header, in the footer section of a word document.

And so make sure you’re not using header and footer information on there because it won’t be a filter. A lot of people use your name and your address and your phone number in a header and that that won’t be a good thing for you in an applicant tracking system. And, um, lastly, test your resume for ATS compliance. There’s a quick and easy way to determine if your resume’s compatible with an applicant tracking system. Just copy the content from your resume, paste it into a plain text document and review what you see for the top OKC Medical Staffing. And so if you see a lot of a, if the plain text version is missing details from your original resume has characters saved incorrectly or something like that, um, make sure and correct that. That’s a real quick way of just seeing what most likely the applicant tracking system is seeing. Listen, if Trinity can help you out in any way, shape or form, we are a medical staffing group and a staffing company located here in Tulsa, Oklahoma, and we would love to help you with your staffing needs. And so I, I want to, if you’ve looked at staffing firms before, um, I want to encourage you to go to our, um, our website and check us out@trinityemployment.com and if and, and also go to Google reviews of all staffing firms that I’ve seen, Trinity has some of the best reviews available. We would love to be a resource for you. Please give us a call at nine one eight six two, two, two, five, eight, eight.